Senior Payroll, Tax and Compliance Specialist

Job Description

At the Trudell Medical Group of Companies our vision is to provide patients throughout the world with medical devices and services that make their lives better. The Group manufactures and globally markets some of the leading brands in respiratory care, including the AeroChamber brand of valved holding chambers, the Aerobika brand of OPEP devices, and the AeroEclipse brand of nebulizers. Trudell Medical Limited is the Corporate entity within the Trudell Medical Group of Companies and operates out of our offices in London, Ontario Canada.

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We are currently looking for an
Senior Payroll, Tax and Compliance Specialist - US
to join our Payroll and Human Resources Team.

This is an office-based role with the option of a hybrid work arrangement. The ideal candidate will be available to come into the London, Ontario office 4 days per week.

Your success in this role will be grounded in your values as a person who always acts with integrity and who treats everyone with respect. You continuously improve the systems and processes around you, and you take accountability for your work. You thrive in a team environment where you are open to learning from others, adjust to others' styles, and drive hard to reach shared objectives. You have the ability to manage requirements elicitation activities with a variety of stakeholders and manage a workload that involves tasks from concurrently running initiatives.

In this role, you won't just process payroll — you'll protect it. You'll ensure every employee is paid accurately, every tax filing is compliant, and every regulatory change is proactively managed. You'll take ownership of payroll tax compliance across federal, state, and local jurisdictions while strengthening systems, controls, and processes that support a growing U.S. organization.

Specifically, You Will Focus On

U.S. Payroll Tax and Compliance Management

• Set up and manage new state and local tax accounts, including registrations, agency correspondence and access to online accounts.
• Manage and ensure full compliance with federal, state, and local payroll tax regulations, including accurate and on time tax payments and filings.
• Proactively monitor new legislation (e.g., state-specific leave programs, unemployment insurance, disability, and other agency requirements). Set up and manage new employer accounts, configuration of payroll earning/deduction codes, and ongoing management of filings, reconciliations, and payments.
• Manage compliance with wage and hour laws, FLSA requirements, and multi-state employment regulations.

U.S. Payroll Execution

• Validate and ensure accurate tax calculations of wages payroll calculations including overtime, multi-state earnings, bonuses, commissions, garnishments, benefit deductions, and 401k contributions.
• Prepare and ensure accurate payroll accounting and reporting, including allocation of wages, benefits, taxes, and 401(k) activity by cost center.
• Perform detailed variance analysis and pre-transmission audits to ensure accuracy and control. Resolve discrepancies prior to final transmission.
• Serve as full operational backup to the Payroll Specialist with the ability to independently run full payroll cycles without disruption.
• Process and manage all aspects of U.S. payroll year-end including W-2 processing, detailed YTD reconciliations, taxable benefit reporting, adjusting entries, and all year end related filings.

System Administration & Process Management

• Develop, document, and continuously improve payroll processes and internal controls.
• Manage end-to-end employee onboarding and offboarding across HRIS, payroll, benefits, and retirement systems, ensuring accurate data flow between platforms, timely enrollment and terminations, delivery of required documentation, and full compliance with benefit and 401(k) program requirements.
• Partner in payroll system transitions, enhancements, or implementations as required, including configuration, maintenance, updates, troubleshooting and continuous improvement initiatives.
• Ensure integrity of payroll data, maintain strong audit controls and management of all supporting files and documents.
• Drive process standardization across US entities, in alignment with established corporate policies and culture.

Salary Range: $85,000 - $110,000

Trudell Medical Limited has been named one of Canada's Best Managed Companies each year since 2022. The award is a mark of excellence for privately-owned Canadian companies.

Our salary ranges are determined by job and level. The range displayed on each job posting reflects the target for new hire salaries for the position. Within the range, individual compensation is determined by job-related skills and knowledge, relevant experience including professional and lived experience, and/or work location. Your recruiter can share more information about our total rewards package during the hiring process.

As part of our recruitment process, we may use AI tools to screen applicants and assist in evaluating candidate qualifications. All final hiring decisions are made by our recruitment team.

We are an equal opportunity employer and it is important to our Company that all its employees, including those with disabilities, find our workplace to be welcoming and supportive. If you are a candidate with a disability who requires accommodations during the recruitment process, please let us know.