Senior Administrative Assistant

Job Description

Location: North York, Ontario (On-site 4 days/week, Remote 1 day/week)

Language: English - strong written and spoken communication skills required

Duration: 11-week contract

Background Check Requirement: A background check is required for this position

Pay Rate: $25 - $28/hour

Hours: Monday to Friday 9am-5pm.

About the Opportunity

Join a compassionate non-profit organization dedicated to serving its community. As an Administrative Assistant, you'll be an integral part of a collaborative team where your role directly impacts the efficiency of directors and the delivery of vital services. You'll thrive in an environment that values empathy and kindness, working alongside individuals who are passionate about making a difference in the lives of others.

In this role, your keen ability to manage schedules and priorities will shine. You’ll assist in streamlining administrative processes, enabling the leadership team to focus on what matters most – serving the community. It's not just about tasks; it's about making meaningful connections and supporting a cause that touches lives.

What’s in it for You

Experience a workplace that celebrates balance with a flexible schedule and a supportive culture. You'll have the chance to work alongside caring professionals who are dedicated to continuous growth and mentorship. This is more than just a job; it's a place where you can contribute to something greater while developing your skills and expanding your professional network.

Your Responsibilities

• Manage the calendars of directors to ensure meetings run smoothly despite conflicting schedules.
• Support the Governance and Nominating Committee by preparing agendas, developing meeting packages, and handling meeting logistics.
• Take minutes during meetings to accurately document discussions and decisions.
• Assist with the annual Board recruitment process, including candidate screening, interviewing, and selection.
• Help maintain both electronic and hard copy files and manuals for the Committee, ensuring easy access to important documents.
• Provide additional administrative support to the Committee and the management lead as needed, adapting to various tasks that arise.
• Draft and distribute emails and correspondence with clarity and professionalism.
• Respond to urgent requests and HR-related inquiries in a timely manner, becoming the go-to person for support.

Skills and Qualifications

• 3+ years of experience in an administrative role, preferably in non-profit or charitable organizations.
• Strong organizational skills and the ability to manage multiple competing priorities.
• Excellent interpersonal skills, with a focus on empathy and effective communication.
• Proficient in Microsoft Office Suite and calendar management tools.
• Ability to thrive in a fast-paced environment while maintaining a positive attitude.

Note from the Hiring Manager

“We are looking for someone who can quickly grasp our needs and support our vision with enthusiasm and kindness. Being a part of this team means being dedicated to making a real difference in the community.”

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching, and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.