RQ00445 - Project Manager/Leader - Senior

Job Description

Knowledge AND SKILLS

• Post-secondary education, PMP certification or equivalent required.
  
• 7 Years' of previous project management experience, preferably in large-scale health care projects;
  
• Proven experience managing technology projects in the public sector.
  
• Strong understanding of health systems and digital health standards.
  
• Knowledge of, and expertise in project management in order to plan, monitor and evaluate the delivery of department programs  and to develop and implement complex projects from design to execution;
  
• Skilled in the development, and adherence to project governance management and industry standard/government best practices and quality assurance;
  
• Excellent communication, stakeholder management, and leadership skills.
  
• Presentation and facilitation skills to convey sophisticated concepts and processes into clear language—both verbally and in writing;
  
• Proficiency in project management tools (e.g., MS Project). 
  
• Experience with Agile, Lean, or hybrid project methodologies.
  
• Ability to navigate complex governance structures and policy environments.
  

JUDGEMENT AND PROBLEM SOLVING

• Works within sound project management principles and the PHO mandate and goals.
  
• Ensures sufficiency of information to create project charters, background to launch projects;
  
• Determines training and skills requirements of Team Leads and members of PHO business process improvement and transformation related initiatives;
  
• Defines project management processes, tools and templates as required for projects;
  
• Determines best methods to navigate multiple projects and multi-disciplinary teams from concept to completion to manage timelines  and resolve related problems;
  
• Facilitates groups and mediates team conflicts.
  

PHYSICAL AND SENSORY DEMANDS

• Works in a normal office environment, with normal physical and sensory demands.
  
• Works in a regular office environment, with a regular requirement to sit at a desk with limited physical activity required.
  

WORKING ENVIRONMENT

• Works in a normal office environment, in which there is the need to work efficiently under conditions of changing priorities.
  
• Frequent requirement to balance competing priorities and often tight deadline demands.
  
• May require travel between offices and to offsite meetings.
  

Key Responsibilities

• Conducts project leadership expertise and support to PHO management and staff team members responsible for undertaking various transformation digital and data initiatives at PHO;
  
• Lead end-to-end project management for digital health initiatives, including data integration platforms, and public health information systems.
  
• Develops detailed project plans for multiple, concurrent short and long term projects undertaken across PHO, based on priorities established by PHO senior management;
  
• Collaborates with business and technology teams to define project scope, objectives, and success metrics aligned with public health goals.
  
• Develops, initiates and maintains all project documentation including the development of charters, assisting the team in developing Terms of Reference, creation of project plans, creating and monitoring dashboards and Gantt charts;
  
• Develops toolkits, tools and other guidelines to ensure PHO management are provided with the necessary supports to conduct business process improvement to their operations. 
  
• Mobilizes and facilitates sessions of project teams to provide guidance and expertise in such areas as: business process mapping and improvement, gap analyses, development of flow diagrams, quality indicator development, project team building, change management.
  
• Manage vendor relationships, procurement processes, and contract compliance.
  
• Ensure adherence to privacy, security, and interoperability standards (e.g., PHIPA, FHIR, HL7).
  
• Works with project leads to ensure they receive the appropriate training, support and tools required for project success;
  
• Coordinates with teams to facilitate completion of assigned deliverables including meeting identified targets and resolution of problems;
  
• Monitors and adjusts project dashboard indicators;  identifies and communicates potential delays and alternatives to mitigate and minimize impact to timeline;
  
• Monitors and reports on project status, issues and risks, as required to PHO management;
  
• Performs other duties as assigned. 
  
  

Requirements

Must Haves: 

• 7+ years experience Leading end-to-end project management for digital health initiatives, including data integration platforms, and public health information systems. 
  
• 7+ years experience Collaborating with business and technology teams to define project scope, objectives, and success metrics aligned with public health goals. 
  
• 7+ years experience Mobilizing and facilitating sessions of project teams to provide guidance and expertise in such areas as: business process mapping and improvement, gap analyses, development of flow diagrams, quality indicator development, project team building, change management. 
  
• 7+ years experience Presentation and facilitation skills to convey sophisticated concepts and processes into clear language—both verbally and in writing; 
  
• 7+ years experience Developing, initiating and maintaining all project documentation including the development of charters, assisting the team in developing Terms of Reference, creation of project plans, creating and monitoring dashboards and Gantt charts;