Project Coordinator

Job Description

Our client is a leading, privately owned development company with decades of success delivering multifaceted real estate projects across the GTA. As the team continues to grow, they are seeking a Project Coordinator to play a key role in supporting Commercial Construction and renovation projects. This position supports documentation, scheduling, and communication while providing hands-on exposure to the full construction project lifecycle.

Key Responsibilities:

• Coordination of small construction and renovation projects from initiation through close-out
• Support project documentation, including drawings, specifications, meeting minutes, and correspondence
• Track project schedules, milestones, and deliverables
• Reviewing drawings and documents to identify missing information or inconsistencies
• Coordinate distribution of drawings, revisions, and addenda
• Collect and track contractor, consultant, and tenant documentation
• Maintain organized electronic project files
• Assist with cost tracking, invoice processing, and basic budget monitoring
• Support site activities such as deficiency tracking, follow-ups, and minor scope changes
• Coordinate meetings, prepare agendas, and record meeting minutes
• Communicate routine project updates to internal teams and external stakeholders as directed
• Project close-out documentation and handover requirements
• Assist with letter of credit recovery and other duties as required

Qualifications & Experience:

• Diploma or degree in Construction Management, Project Management, Engineering, Architecture, or a related field
• 1-3 years minimum experience in construction, development, facilities, or an administrative support role
• Basic understanding of construction drawings and project documentation
• Strong organizational skills and attention to detail
• Clear written and verbal communication skills
• Proficiency in Microsoft Excel, Word, and Outlook (Bluebeam, MS Project, Autodesk or similar software is an asset)
• Ability to manage multiple tasks and meet deadlines
• Willingness to learn and work collaboratively in a team environment
• Valid driver’s license and ability to attend project sites as required

What We Offer:

• Exposure to owner-side construction and project coordination
• Hands-on experience with small projects across multiple phases
• Mentorship and growth opportunities within the project team
• A collaborative and professional work environment