Matter Services Specialist

Job Description

Join a Growing Team That’s Modernizing the Real Estate Legal World

At Property Law Firm CB LLP, we’re on a mission to make real estate legal services faster, easier, and way less stressful, for everyone involved. We’ve teamed up with some of the best real estate law firms in the country and are building something fresh, exciting, and people‑first.

You don’t need a background in law to join us, you just need to be organized, great with people, and ready to learn. If you’ve ever thought, “I know I’m capable of more than this,” while giving 110% in retail, food service, or any fast-paced customer‑facing job, this might be your next big move. We’re looking for someone who sees opportunity where others see routine, who thrives on solving problems, and who wants to grow within their team. If you’re ambitious, curious, and ready to make your mark, this is your chance.

We’re not your typical law firm. We’re modern, growing fast, and building a team full of smart, friendly people who care about doing great work and helping each other succeed. If that sounds like your kind of place, we’d love to meet you.

Who You Are:

• A problem‑solver who anticipates issues before they arise


• A detail‑driven organizer who ensures nothing falls through the cracks


• A process innovator who loves making systems better and more efficient


• A proactive communicator who can influence, support, and lead colleagues


• Motivated by growth, impact, and responsibility, not just a paycheck

What You’ll Do Here:

You’ll be part of the team that keeps our legal real estate files running like clockwork. Think of it like being the backstage boss of a real estate legal transaction making sure everything gets done smoothly, accurately, and on time.

Here’s a snapshot of what you’ll be doing:

• Stay Organized: Make sure documents, deadlines, and notes are accurate and where they need to be


• Check the Details: Review and validate important data in legal files, because the small stuff really matters when it comes to real estate


• Juggle Tasks Like a Pro: Manage multiple to‑do lists while helping the team stay ahead of deadlines and shifting priorities


• Handle the Money (With Care): Assist with managing trust accounts, receipting and disbursing funds, coordinating couriers, and making sure transactions stay on track


• Prioritize Like a Champ: Stay calm and focused when juggling competing deadlines and make smart decisions about what needs to happen first


• Solve Problems Before They Happen: Catch errors, fix issues, and keep things running smoothly with your sharp attention to detail and practical problem‑solving skills


• Be Ready to Drive: You’ll need access to a reliable car you can use to make quick trips to the bank or coordinate last‑minute deliveries, speed and flexibility matter in real estate. Mileage will be reimbursed.

You’ll Love This Role If You:

• Love taking initiative and improving processes


• Can juggle multiple priorities while staying calm under pressure


• Are ambitious and see this as a long‑term growth opportunity


• Want to be part of a fast‑growing, modern company that values ideas and impact

Bonus Points (but not must‑haves):

• Experience in real estate, admin or hospitality


• You’re interested in law, real estate, or business and want a long‑term career path

What You’ll Get:

• Salary Range: The full salary range for this role is CAD $40,000 to $45,000 to $50,000.


• We aim to hire all candidates between the minimum and the midpoint of this range, with offers above the midpoint reserved for those with sustained high performance and impact. The final offer will reflect your individual experience and skillset.


• On‑site Role: Reliable vehicle needed for occasional trips; mileage reimbursed


• A Team That Actually Cares: Friendly coworkers, modern leadership that values your contributions


• A Future: We promote from within, train on the job, and invest in people who show up and shine

No Legal Background? No Problem.

We’ll teach you everything you need to know. You bring the energy, drive, and willingness to learn we’ll handle the rest.