Experienced Mortgage Associate

Job Description

<p>About us</p><p>Banyan Mortgage Group is a leading mortgage brokerage in the Greater Toronto Area with over Star Google Reviews, known for our commitment to exceptional client service and innovative mortgage solutions. Our core values of professionalism, communication, knowledge, empowerment, transparency, and care guide everything we do</p><p>Job Description:</p><p>As a Mortgage Associate, you will be crucial in supporting a high-performing mortgage broker by managing client communications, processing mortgage applications, and ensuring all documentation is accurate and complete. Your meticulous attention to detail and strong organizational & and communication skills will contribute to the smooth operation of our mortgage experience.</p><p>Application Review + Clean Up:</p><ul><li>Utilize Mortgage Origination Systems and other relevant tools to streamline and enhance the application cleanup process.</li><li>Conduct a thorough review of initial documentation provided by applicants, utilizing a solid foundation in document review, income requirements, and credit bureau review.</li><li>Identify and rectify any discrepancies or missing information promptly to ensure accurate and complete applications.</li><li>Review and verify the applicant's income, assets, credit history, and properties owned as an integral part of the fulfillment process, contributing to the accuracy and completeness of mortgage applications.</li></ul><p>Check-Ins Throughout the Process:</p><ul><li>Conduct regular check-ins with clients to provide updates on the status of their mortgage applications and to address any concerns or questions.</li><li>Utilize as our platform for client stage updates and deal flow management, ensuring accurate and timely information is communicated to clients.</li><li>Maintain clear and transparent records of all client interactions</li><li>Collaborate with the team to ensure seamless communication and a cohesive client experience throughout the mortgage application process.</li><li>Maintain clear and timely communication with clients, lawyers, and underwriters throughout the mortgage process.</li></ul><p>Appraisal Ordering and Review:</p><ul><li>Leverage experience working with appraisal management companies such as Solidifi, NAS, and direct ordering of appraisals to ensure efficient appraisal processes.</li><li>Initiate the appraisal ordering process, whether through designated companies or direct methods, and follow up to ensure timely completion.</li><li>Utilize your appraisal review skills to assess appraisal reports for accuracy and compliance with lending guidelines.</li><li>Handle any necessary communication or coordination with appraisers and relevant parties to address appraisal-related issues.</li></ul><p>Fulfillment and Documentation:</p><ul><li>Upon submission for approval, diligently submit all required documentation via the lender's portal or through direct channels as required by the lender's processes.</li><li>Ensure that all conditions, whether specific to the lender's requirements or general funding conditions, are thoroughly reviewed and satisfied to meet funding conditions pre-subject removal.</li><li>For refinances, renewals, or switches, proactively work to ensure that all necessary documentation is in place a minimum of 10 business days before funding to ensure a smooth and timely process.</li><li>Maintain regular communication with clients to update them on any outstanding documents and provide guidance on the information needed.</li><li>Conduct timely follow-ups with clients and relevant parties to ensure the prompt receipt of required documents, contributing to a seamless flow of the mortgage application process.</li></ul><p>Prepare Signing Packages and Client Review:</p><ul><li>Assemble mortgage signing packages accurately and efficiently.</li><li>Ensure that provincial disclosures are prepared in compliance with local regulations.</li><li>Review signing packages with clients to ensure they understand all documents, including provincial disclosures.</li><li>Thoroughly review mortgage commitments and related documents for accuracy and completeness.</li><li>Utilize our signing portal to securely send signing packages and disclosures to clients for their convenience and efficient document handling.</li></ul><p>Compliance Handling:</p><ul><li>Ensure all mortgage applications and documents comply with both regulatory and company policies.</li><li>Stay up to date with industry regulations and make necessary adjustments to processes as needed.</li><li>Submit comprehensive compliance packages for fulfillment, including all required documentation.</li><li>Verify the currency of identification documents provided by applicants.</li><li>Ensure that all necessary disclosures are completed accurately and in accordance with regulatory standards.</li></ul><p>Qualifications:</p><ul><li>Previous experience in mortgage fulfillment and administrative roles is preferred.</li><li>Strong understanding of mortgage products and the application process.</li><li>Knowledge of mortgage lending regulations and procedures.</li><li>Strong attention to detail and excellent organizational skills.</li><li>Effective communication skills, both written and verbal.</li><li>Organized, detail-oriented, and able to multitask effectively.</li><li>Self-motivated with the ability to work independently in a remote setting.</li><li>Proficiency with mortgage processing software and Microsoft Office Suite.</li><li>High degree of professionalism and discretion when handling sensitive information.</li><li>Familiarity with BLUMortgage , Loom, FINMO & GSuite.</li></ul><p>What We Offer:</p><ul><li>Competitive salary and benefits package.</li><li>Flexible work hours and the convenience of working from home.</li><li>Opportunities for professional growth and development.</li><li>A supportive team environment in a reputable brokerage.</li></ul><p>How to Apply:<br>Please send your resume and a cover letter detailing your relevant experience to . Ensure the subject line reads "Application for Mortgage Associate Position."</p><p>Application Deadline:<br> Sept 30, 2025</p><p>Banyan Mortgage Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</p>