Senior Financial, Project Administrator

Job Description

Requisition ID: 249941

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Team

Contributes to the overall success of the Caribbean Technology Strategic Portfolio team in Canada ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team's business strategies and objectives. Ensures all activities conducted comply with governing regulations, internal policies and procedures.

The Senior Financial Project Administration is responsible for providing project administration services to Value Streams and partnership with Investment Owners applying all project administration standards and templates to support the Value Stream and it's Leads in project schedule administration; project risk, issues, action and change management; dashboard reporting; vendor management and budget management, including financial forecasting

The Senior Financial Project Administration will assume responsibility for the Strategic Portfolio team's financial analysis and reporting, and will execute financial tasks related to the organization's portfolio such as forecasting, OP management and oversight, invoice processing, rate card adherence and the administration of contracts through various process tools

The Senior Financial Project Administration is responsible for delivering services and activities that fall under the team's centralization service layer to support the CIO business unit

Is this role right for you? In this role you will:

Champions a client centric culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
Support the maintenance of project files; this pertains to project documentation, approvals, drawdowns, spreadsheets, meeting minutes, monthly status reports, third party contracts and other correspondence and documentation as appropriate
Maintain the budget; this includes auditing items to be delivered under programs and/or projects, administration of contracts through either CMS ARIBA or Fieldglass and ensuring Third Party Risk Management tasks are in good standing and that adherence to the rate card is executed appropriately
Reviewing the weekly and monthly time tracking reports and OPs in the Bank's Financial system(s) for anomalies, ensuring all invoices have been approved with the proper signoffs prior to payment and ensuring drawdowns are properly recorded and maintaining ongoing cost to complete forecasts. This includes full reconciliation of the project budget and completing investigations for differences as they occur
Support the Strategic Portfolio Senior Manager/Director to ensure all appropriate areas are represented on the project team and to maintain momentum of the project against a background of constant conflicting priorities. The individual is required to multitask on several projects at one time depending upon complexity and activities in progress.
Formally document and cost project activities by using various tools and applications (SharePoint, CA PPM, Excel etc.) activities at sufficient detail levels
Ongoing communication of project status, completing the agreed-on project reports and escalating issues to the Senior Delivery Manager/ Director as required
Understands how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions.
Actively pursues effective and efficient operations of their respective areas in accordance with Scotiabank's Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
Champions a high-performance environment and contributes to an inclusive work environment.

Skills

Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have:

Must have good knowledge of project administration tools and methodologies. The position is expected to understand `product development methodologies pertaining to the client's area.
He/she must have an expert ability to balance competing or conflicting requests of various projects, stakeholders, requiring a professional approach and highly developed negotiation and influencing skills.

The Following Acquired Working Knowledge Is a Must Have

Ability to handle multiple projects of varying complexity in a team environment, as well as developing a thorough understanding of project administration techniques
Strong MS Excel skills required to manage, track and report the project budget
Familiarity with IT concepts, methodology and vocabulary.
Business results orientation.
Disciplined approach to accountabilities.
Objective and open-minded approach.
Strong communicator both verbally and through written/pictorial reporting.
Solid problem-solving skills and analytical skills to creatively develop unique solutions/approaches to resolve issues
Perseverance, flexibility and efficiency to overcome challenges standing in the way of the successful completion of the project
Once the project communication and reporting strategy has been agreed on, the incumbent operates independently day to day.
Direction is received at the detail level and work results are reported on a regular basis.
Where the incumbent's views may differ from those of the Delivery Manager, the incumbent must be prepared to defend his/her views with these interested stakeholders, backing
sound Data Analytics based opinions and business acumen is essential

What's In It For You?

Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employee to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.

Accessibility and Workplace Accommodations - We value the unique skills and experiences everyone brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove, and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

Upskilling through online courses, cross-functional development opportunities, and tuition assistance.

Competitive Rewards program including bonus, flexible vacation, personal, sick days and benefits will start on day one.

Community Engagement - no matter where you choose to work from; we offer opportunities for community engagement & belonging with our various programs more

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.