Receptionist and Junior Legal Administrative Assistant

Job Description

Job Description

Job Description

JOB SUMMARY

The Receptionist and Junior Legal Administrative Assistant acts as the main point of contact for clients and staff and manages the day-to-day office administrative and reception support aspects of the firm, ensuring a functional and professional front of office in a fast-paced environment.

JOB RESPONSIBILITIES

• Provide exceptional client service by welcoming and greeting clients and guests
• Operate telephone switchboard, handling all incoming calls
• Create a warm and welcoming atmosphere for clients and various stakeholders, ensuring upkeep and maintenance of the office environment to a professional and cleanliness standard
• Handle incoming and outgoing inquiries, mail, and courier packages and coordinate distribution to appropriate stakeholders
• Update and maintain accurate client information and respective data records
• Sort, scan and file various client documentation and correspondence
• Process client payments via phone or in-person and issue proof of payment
• Liaise with tenant services and handle building maintenance issues and/or queries
• Coordinate the purchase of office supplies and liaise with equipment providers, ensuring office supplies and equipment are adequately stocked
• Provide legal administrative support to Associates, including but not limited to, opening, preparing and organizing files and drafting correspondence
• File various client files and documentation and upkeep library with newest updates
• Handle the closing of client files, including reviewing work-in-progress, updating client data records and preparing for offsite storage
• Coordinate and schedule client meetings and appointments as required
• Order business cards for staff as required
• Coordinate event planning for monthly luncheons and other events as required
• Provide back-up support for bank deposits as required
• Assist other staff with support overflow work and with other projects as required

REQUIRED EXPERIENCE AND CREDENTIALS

• Minimum 1 year of experience in a legal or professional services environment
• Completion of a recognized legal assistant program or equivalent experience and training
• Strong technical skills and proficiency with Microsoft Office Suite products including Excel, Word, PowerPoint and Outlook
• Previous exposure or familiarity with legal software and programs such as ESILaw, BC Online and Automated Legal Forms (ALF) considered an asset

Job Types: Full-time, Permanent

Salary: $35,000.00 per year