Rail Billing Coordinator

Job Description

As a Rail Billing Coordinator, you will provide shift and vacation coverage to ensure efficient and accurate creation and auditing of Transportation of Dangerous Goods (TDG) documentation. Your goal will be to deliver critical shipping documents and support Rail fleet coordination and Marine shipping movements, while maintaining regulatory compliance and keeping refinery railcar racks in service at all times. Your success will depend on your ability to create and analyze reports, manage time-sensitive tasks under a 24/7 schedule, and ensure accuracy and compliance in all documentation and processes.

If you are interested in this exciting opportunity, please apply by March 8th, 2026.

What We Offer:

• Work Environment - Work onsite in our beautiful home office building with access to a full fitness facility, onsite nurse, and a café
• Competitive Compensation – Including a parking allowance
• Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
• Wellness Support – With 24/7 access to our Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program

Your Responsibilities:

• Create shipping documents, including waybills, for all railcar movements; attention to detail and TDG compliance essential
• Create Marine Billing; includes the requirement to follow strict Marine billing processes and compliance
• Create Cintellate incidents as required including fact gathering and initial investigation
• Validate and retain records - outbound and Inbound Shipping records compliant with TDG compliance and daily rail performance records
• Create various reports; collect and manipulate time sensitive data, ensuring accuracy of reporting
• Review and audit inbound and outbound shipping documents to ensure compliant documentation is retained
• Engage with available resources to problem solve non-compliant shipping documents and initial investigations
• Conduct daily reviews and approvals of inbound & outbound rail shipping documents confirming compliance with TDG regulations in both Canada & the US
• Complete process and procedure reviews, develop process improvement documentation and make process improvement recommendations

Your Skills:

• Proven ability to maintain good working relationships with stakeholders including senior leaders
• Strong verbal and written communication skills
• Experience dealing with multiple priorities and deadlines / proven ability to meet hard deadlines
• Strong attention to detail
• Strong knowledge of MS office applications, particularly Excel
• Strong analytical skills
• Proactively using available resources to problem solve

Your Experience:

• Post Secondary education in the field of Business Administration
• 3+ years of related experience. Transportation, operations, or logistics experience considered an asset
• Knowledge of Transportation of Dangerous Goods Regulations an asset

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that'screated when our people from different backgrounds, identities, cultures and experiences share their unique perspectives.Diversity is key to our success and inclusion is everyone's responsibility.

Job Requirements - Work Experience

Administration

Job Requirements - Education

Undergraduate