People & Studio Coordinator

Job Description

Job Description

Job Description

Salary: Up to 62,000

ROLE DESCRIPTION

ThePeople& Studio Coordinator makes our studioa great placeto be in. You will support the full employee lifecycle and keep day-to day workplaceoperations running smoothly. This role coordinates recruitment, onboarding, HR administration, payroll and benefits updates, performance and learning coordination, culture and engagement initiatives, and officelogistics. You will help create a values-aligned employee experience whilemaintainingstrong administrative foundations. This position requires working in the office five days per week.

CORE FUNCTION

1. Recruitment, Onboarding & Offboarding

1. • Coordinate end-to-end recruitmentlogisticsand communication.
   • Support hiring managers to deliver a consistent, values-aligned candidate experience.
   • Manage onboarding and offboarding processes and documentation.
   
   

2. HR Administration, Payroll & Compliance

1. • Maintainaccurateemployee records and HR systems.
   • Payrolland benefits administration.
   • Ensure compliance with employment standards and internal processes.
   
   

3. Performance, Learning & Development Coordination

1. • Support performance review cycles and development planning.
   • Coordinate professional development and learning opportunities.
   • Maintain performance and training records.

4. Culture, Engagement & Office Operations

• Support culture-building initiatives, recognition programs, and internal communications.

• Coordinate team events and engagement activities.

• Oversee daily office operations: supplies, building access, workspace readiness, vendor coordination, and basicfacilitiesneeds.

• Liaise with IT/facilities partners to coordinate systems access, equipment set-up, and workspace infrastructure needs.

DETAILS OF FUNCTION

• Post job openings, organize candidate communication, and schedule interviews.

• Support withonboarding checklists, system access, equipment needs, and orientation support.

• Execute offboarding steps including documentation, access removal, and exit coordination.

• Update BambooHR records and manage employee data accuracy.

• Prepare payroll adjustments, documentation, and benefits enrollments.

• Monitor adherence to HR policies and regulatory requirements.

• Ensure managers schedule performancereviews, track completion, andmaintainrelated documentation.

• Research and coordinate learning opportunities for employees.

• Plan team events, celebrations, and culture activities aligned withFarmboyvalues.

• Draft and support internal communications highlighting milestones and employee stories.

• Gather informal feedback to help strengthen an inclusive, connected workplace.

• Manage office supplies, building access, workspace readiness, and vendor coordination.

• Liaise with IT and facilities partners tomaintaina functional, inspiring environment.

• Support the Accounting team with expense tracking.

ADDITIONAL NOTES

• 2+ years in HR coordination, people ops, office administration, or a similar role (or equivalent experience).

• Comfortable handling confidential information with discretion.

• Experience supporting recruitmentlogisticsand onboarding/offboarding workflows.

• Familiarity with people systems (e.g., BambooHR) and comfort with spreadsheets/documentation.

• Understanding of BC employment standards and HR compliance basics (or ability to learn quickly).

• Strong organization, attention to detail, and ability to manage multiple timelines.

• Clear written/verbal communication; confident coordinating across teams and external vendors.

• Proactive, service-oriented, and motivated by building a positive employee experience.

BENEFITS OF BEING A FARMHAND

• Extended health, vision, dental, life, and disability insurance (after a three-month probation period)
• Health and Wellness Spending Account
• Work alongside some incredibly passionate and talented colleagues
• Farmhands who push us to the next level will always be rewarded make your career at the Farm!

WHO WE ARE Farmboy Fine Arts is an equal opportunity employer that values diversity, inclusion, and collaboration in the workplace. Employment practices within our organization including but not limited to hiring, promotion, termination, training, compensation, and benefits are decided on the basis of qualifications, merit, and business need.

At Farmboy Fine Arts (Farmboy), were spatial activists, striving to change lives with art. Our work imparts creativity and artful thinking into built environments, delivering more engaging experiences. We pursue this goal across borders, industries, and cultures. From curating multi-tiered art strategies and collections, to developing custom artwork, to art investment and management, we create authentic connection with the built environment in alignment with our clients vision.
JOIN OUR TEAM! If you are a proactive and detail-oriented individual with a passion for project management and customer experience, we encourage you to apply for this exciting opportunity! We encourage employees to bring their most authentic, creative, and collaborative selves to work, building an environment with individual strengths, working together to better the company and the art we put into the world.