Operations Assistant

Job Description

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

Ivey Business School

Responsibilities

The Operations Assistant will provide administrative support to the Career Management Operations team. The incumbent will assist with scheduling events, information sessions and other Career Management activities into the online system. In addition, they will post job to a database for viewing by current students and alumni. Maintain and update the online system with employer and recruiter contact details, and maintain accurate information in the database. Review and updates to previous postings, monitor and respond to emails from students and corporate partners as well as prepare and proofread drafts of correspondence and send final copies of correspondence to recruiters.

Qualifications

Education:

• Community College Diploma in an administrative field

Experience:

• 1-2 years' experience providing administrative support and customer service in an office environment

Skills, Abilities & Expertise:

• Ability to work independently and effectively as a member of the team to achieve department goals
• Strong verbal and written communication skills with careful attention to detail
• Ability to work in a manner that is compliant with confidentiality requirements
• Keyboarding skills with the ability to process information with high levels of accuracy
• Demonstrated ability to follow through on work assignments
• Knowledge of general office procedures
• Ability to maintain a positive, outgoing attitude with a genuine customer service orientation
• Detail-oriented with an ability to function and process information with high levels of accuracy
• Ability to multi-task and maintain an organized and effective personal work environment
• Computer skills with the ability to learn and use software programs
• Basic computer skills in Microsoft Office Suite
• Ability to create a positive impression while interacting with others and responding to inquiries, by telephone, in person or electronically
• Ability to prioritize and organize a fluctuating work load

Why Western?

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success

Applying at Western

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone

Please Note:

This position is an existing vacancy. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.