Finance and Administration Controller

Job Description

Position Summary

The Finance and Administration Controller is responsible for the financial management of the Red Deer Regional Health Foundation. This role involves producing financial reports, managing accounting and financial control functions, and establishing a financial strategy for the long-term growth of the foundation. The Finance and Administration Controller delivers day-to-day results, enabling the CEO and Board of Directors to focus on strategic, long-term challenges and opportunities.

Reports to: Chief Executive Officer

Key Responsibilities and Duties

Financial Management

Manage QuickBooks accounting software

• Ensure data integrity and oversee quality control in the donor database systems
• Provide financial reports and interpret financial information to managerial staff while recommending further courses of action.
• Oversee operations of the finance department, help set goals and objectives, and design a framework for achieving them.
• Liaise with auditors to ensure appropriate monitoring of Foundation finances.
• Manage all aspects of accounts payable/receivable, bank reconciliations, endowment account reconciliations, budget preparation, and financial reporting.
• Prepare payroll in accordance with policies and Employment Standards Codes.
• Work with Alberta Health Services on funding commitments.
• Oversee user accounts/groups and manage security permissions.
• Train staff on database structure, coding, and procedures.
• Primarily responsible for overseeing AGLC reporting.
• Responsible for managing funding commitments in accordance with established guidelines.
• Ensure sound financial practices, including budgeting, accounting, financial reporting, and internal controls. Focus on financial transparency, accountability, and strategic financial planning.
• Maintain tax-exempt status and provide accurate reporting to stakeholders.
• Present monthly financial statements and analyses to the Board.
• Craft and oversee effective cash management strategies.

Human Resources

• Ensure compliance with Alberta Employment Standards Codes.
• Onboard new team members and manage their integration.
• Prepare necessary forms for departing team members.
• Supervise the Office Administrator and Database Processing Coordinator as per the job descriptions.
• Assist in recruitment, onboarding, training, performance evaluations, and employee relations in conjunction with the CEO
• Oversee employee time management and prioritization in conjunction with the CEO.

Risk Management

• Ensure compliance with relevant AHS procedures.
• Identify and mitigate potential risks, including legal, financial, reputational, and operational risks in conjunction with the CEO).
• Develop risk management policies and procedures to safeguard the organization's interests.
• Develop plans and procedures to address emergencies and ensure operational continuity.
• Review and improve processes to enhance overall workflow and program effectiveness.

Qualifications

• Bachelor's degree in accounting, finance, or a related field.
• CPA designation (or actively pursuing) preferred
• Understanding of tax laws and regulations.
• Ability to communicate complex financial information clearly and concisely.
• Experience in a non-profit organization is an advantage.
• Experience in a leadership or supervisory role, managing a team.
• Strong written and verbal communication skills.
• Ability to work independently with little supervision.
• Strong fiscal accountability and impact-aligned decision making
• Proven ability to organize work, set priorities, meet deadlines, and work under time constraints.

Work Environment

• Regular office hours (8:00am-4:30pm, Monday to Friday) with occasional local travel outside of office hours.
• Occasional work outside of normal business hours and on weekends may be required to support Foundation events.

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Vision care