Executive Assistant

Job Description

Job Description

Job Description

Position: Executive Assistant

Location: Toronto, ON (Downtown)

Salary Range: $60,000 - $70,000 + Benefits

Industry: Engineering

Our client is seeking a highly organized, energetic, and proactive Executive Assistant to support the President & Founder of a growing Mechanical & Electrical Engineering firm. This role is ideal for a confident professional who thrives in a fast-paced environment, communicates with ease, and enjoys wearing multiple hats while supporting executive priorities.

Key Responsibilities

• Provide high-level administrative and executive support, including calendar management, scheduling, and meeting coordination
• Prepare professional correspondence, presentations, and reports, with a strong emphasis on PowerPoint and Microsoft Office
• Act as a key point of contact, managing internal and external communications with professionalism and discretion
• Support marketing and brand initiatives, including social media coordination, content support, and light marketing administration
• Assist with planning and coordinating company events, meetings, and client-facing initiatives
• Maintain organization of documents, files, and executive materials to ensure efficiency and accuracy
• Anticipate needs, proactively solve problems, and provide hands-on support across the business as required

Qualifications & Skills

• Proven experience as an Executive Assistant or administrative professional supporting executive leadership
• Exceptional written and verbal communication skills
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Highly organized with excellent time-management and multitasking abilities
• Energetic, enthusiastic, and service-oriented with a positive, “can-do” attitude
• Comfortable supporting marketing, social media, and event planning activities
• Professional, discreet, and able to handle confidential information with care

Why Join Us
This is a unique opportunity to work closely with the President & Founder of a respected engineering firm, contributing directly to executive effectiveness, company culture, and brand presence. You'll play a trusted, visible role within the organization while gaining exposure to diverse initiatives and leadership decision-making.

TSSHP

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