Document Support Assistant

Job Description

Document Support Assistant



A leader in business law in Canada, our client is a top-tier firm advising Canadian business leaders as well as U.S. and international clients with interests in Canada. As part of its operations, the firm is seeking a meticulous and organized individual to provide essential support in the production and management of legal and administrative documents.



What is in it for you:




• Competitive salary: Between $65.000 and $75.000 per year.


• Permanent, full-time position: 35 hours per week.


• Flexible schedule: Monday to Friday, with possible work hours from 8:30 am to 4:30 pm or 9:00 am to 5:00 pm.


• Hybrid work model: 3 days in the office and 2 days remote. Wednesdays are mandatory in the office, with the flexibility to choose the other two in-office days.


• Comprehensive benefits plan: Coverage includes dental care, vision care, and mental health support up to $3,000, with full family coverage paid by the employer.


• Wellness program: Reimbursement of up to $750 for home office equipment (headphones, Apple Watch, etc.).


• Training & development: Annual reimbursement of $700 for professional development, plus in-person training four days per week.


• Retirement savings plan (RRSP): 2% employer contribution after one year of service.


• Vacation: 4 weeks of paid leave from the start, prorated based on the months worked.



Responsibilities:




• Proofread and verify documents for formatting, spelling, and grammar in both official languages.


• Produce, format, edit, redact, convert, compile, and print various documents (procedures, reports, PowerPoint presentations, organizational charts, Excel spreadsheets, graphs, PDFs, etc.).


• Create complex and high-volume legal or other documents via transcription or scanning.


• Print and compile various documents for court submissions.


• Conduct information searches (Plumitif, SEDAR, CANLII, Business Registries).


• Provide reformatting solutions and advice on document presentation following the firm's high standards.


• Maintain communication with various stakeholders regarding document production and requirements.


• Ensure high-quality and timely work, including any other related tasks.



What you will need to succeed:




• Bilingual in French and English, both written and spoken, to support a national and international clientele.


• Excellent written and verbal communication skills.


• Advanced knowledge of Microsoft Office Suite (Word, Excel, Adobe Acrobat, PowerPoint).


• Strong organizational skills, attention to detail, and solid proofreading abilities.


• Ability to learn quickly and maintain up-to-date expertise.


• High level of autonomy, flexibility, versatility, and ability to work under pressure.


• Excellent customer service skills.


• Team spirit and strong interpersonal skills.



Why Recruit Action?



Recruit Action (agency permit: AP provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.



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