Data Governance Records Consultant

Job Description

OVERVIEW

We're looking for a Data Governance / Records Management Consultant to support the design and execution of an enterprise Records Retention Program. This role focuses on ensuring business records are properly classified, retained, governed, and disposed of in line with regulatory, legal, and internal policy requirements. You'll partner closely with business, legal, compliance, risk, and technology teams to operationalize retention standards, support audits, and strengthen recordkeeping practices across the organization.

This is a hands-on role for someone who has implemented records retention programs in regulated environments and is comfortable working across multiple stakeholders.

Contract: 12 month with potential to extend

Hybrid – 4 days in office per week - financial district Toronto

Hourly Rate: $74 T4 | $85 incorporated

RESPONSIBILITIES

• Apply records retention policies and regulatory requirements across business units
• Support the ongoing operation and improvement of the Records Management Program (procedures, controls, documentation, monitoring)
• Maintain record inventories and support periodic retention reviews and attestations
• Identify gaps, non-compliance, and remediation activities; track issues through resolution
• Guide business teams on record classification, retention schedules, and proper recordkeeping practices
• Partner with technology teams to ensure retention and deletion requirements are reflected in systems and repositories
• Support system changes, migrations, and new initiatives impacting recordkeeping
• Contribute to metadata standards, logical record groupings, and lifecycle documentation
• Participate in control testing, risk monitoring, and reporting
• Prepare materials for governance forums and support regulatory or audit inquiries
• Deliver training and change support related to retention policies and program updates

QUALIFICATIONS

• 5–8+ years of experience in Records Management, Information Governance, Data Governance, or Compliance within a regulated environment (financial services strongly preferred)
• Demonstrated experience implementing or operating a Records Retention program in a large organization
• Strong understanding of records management principles and data lifecycle management
• Hands-on experience with retention schedules, record inventories, archival systems, and deletion processes
• Ability to translate regulatory requirements into practical operational processes
• Strong stakeholder management and communication skills
• Detail-oriented, analytical, and comfortable working in matrixed environments across business, legal, compliance, risk, and technology teams
• Bachelor's degree in Information Management, Business, Data Governance, or a related field

Nice to have:

• Experience in large financial institutions
• Capital Markets exposure

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other non-merit factor. We are committed to creating a diverse and inclusive environment for all employees.