Clinical Coordinator

Job Description

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Research and Facilitation, Level A

Job Title

Clinical Coordinator

Department

Levin Laboratory Division of Nephrology | Department of Medicine | Faculty of Medicine

Compensation Range

$5, $7,709.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

February 26, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

March 31, 2026

This is a part-time position at 0.8 FTE or an equivalent of 28 hours per week.

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

EASi-KIDNEY (A multicenter international randomized double-blind placebo-controlled clinical trial of the aldosterone synthase inhibitor in patients with chronic kidney disease treated with empagliflozin) is a large international investigator-initiated study, run through University of Oxford and sponsored by Boehringer Ingelheim. The Canadian Regional Coordinating Centre (RCC), led by Drs. Adeera Levin and David Cherney, provides oversight and support to approximately 24 trial sites across Canada. This position serves as a Research Coordinator, responsible for advanced operational, regulatory, and monitoring oversight of Canadian sites. The incumbent performs national-level responsibilities, including frequent on-site monitoring across Canada to ensure compliance with ICH-GCP, Health Canada regulations, institutional SOPs, and protocol requirements. The role also assists the National Coordinator with trial management activities and the Finance Administrator in coordinating RCC operations. The office is located at Howe Site, St. Paul's Hospital, Vancouver; however, remote work is possible, though the candidate must reside in Greater Vancouver.

Organizational Status

The Research Coordinator will report directly to the National Coordinator. The RCC team reports to the Central Coordinating Office at the University of Oxford and liaise with the Canadian trial sites to facilitate trial conduct.

Work Performed

• Conducts monitoring activities at Canadian sites, including initiation, routine, and close-out visits, to review site readiness, performance, and compliance with regulatory and protocol requirements.
• Reviews site documentation, operational processes, data entries, safety reports, procedures, and staff records to identify gaps, inconsistencies, or issues requiring follow-up.
• Coordinates REB submissions, drafts regulatory correspondence, and maintains project documentation in accordance with ICH-GCP and institutional standards.
• Develops and coordinates project work plans, timelines, and operational activities, and troubleshoots issues related to site operations, study logistics, and administrative processes.
• Liaises with investigators, funders, regulatory bodies, and internal partners to address study-related questions and operational matters.
• Drafts monitoring summaries, site metrics, progress updates, and related documentation.
• Drafts and distributes study communications, including newsletters, memos, and operational updates, and responds to technical, administrative, and procedural inquiries from sites.
• Organizes workshops, meetings, travel arrangements, and teleconferences, and coordinates investigator and site-training activities.
• Provides project coordination support and performing related duties as required.

Consequence of Error/Judgement

Works under general direction from the National Coordinator. Works within established policies, procedures and standards. Errors in accuracy, judgement, tact and poor decisions could delay the timely completion of projects or be damaging to the reputation, and cause financial loss to the Initiative, the Department, Faculty, UBC and other institutions affiliated with the project(s).

Supervision Received

Works under supervision from the National Coordinator.

Supervision Given

May supervise students.

Minimum Qualifications

Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or an equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one's own

• Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Experience with clinical trial research or research administration or clinical trial monitoring is preferred.
• Finance experience is an asset.
• Excellent organizational skills including the ability to prioritize workload to meet deadlines.
• Excellent troubleshooting and organizational skills as well as strong attention to detail.
• Proven capability in identifying problems and developing creative solutions.
• Effective oral and written communication, supervisory, problem solving, interpersonal, multi-tasking and excellent organizational skills. Demonstrates responsibility and accountability.
• Strong computer skills including Windows programs and electronic communications.
• Ability to exercise confidentiality.

About Us

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world.

Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together?

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at

.