Administrator Contracts

Job Description

Req ID: 27738

Vacancy Type: Permanent

Number of Positions: 4

Closing Date

Job Summary

The City of Mississauga has four (4) vacancies in the Facilities Maintenance Section, within the Facilities and Property Management Division. Two (2) Contract Administrators would report to the Supervisor, Electrical, Life & Safety Team, while the other two (2) would report to the Supervisor, HVAC, Plumbing and Mechanical team. Under the Electrician, Life & Safety team, the two (2) successful candidates would perform contract administration for maintenance services contracts for city-wide facilities, some of the contracts managed by this team include: electrical services, emergency generators, fire alarm, emergency lights and inverters, to name a few. Under the HVAC, Plumbing and Mechanical team, the other two (2) successful candidates would perform contract administrator for maintenance services contracts for City-wide facilities, some of the contracts managed by this team include: HVAC maintenance, dehumidification, plumbing, to name a few.

Duties and Responsibilities

Manage the complete contract lifecycle, including preparation, procurement, execution, monitoring and closure.
Prepare effective specifications for maintenance service and repair contracts related to City facilities including analyzing bids and making recommendations of maintenance contracts.
Ensure that all contracts adhere to relevant regulations, policies and legal requirements while mitigating risks and maintaining the City's best interests.
Ensure contractors performance aligns to the Key Performance Indicators (KPIs) as per the different Service Level Agreements (SLA) in the City.
Monitor contract budgets, manage invoicing, track expenditures and provide regular reports to management, identifying any potential cost overruns or discrepancies.
Respond to Service Requests (SR) in a timely manner and oversee their resolution as per SLA standards.
Manage and coordinate applicable preventative maintenance (PM) as per contracts.
Conducts inspections and maintain the appropriate records.
Drive proactive problem-solving and root cause investigation when applicable.
Develop and maintain strong working relationships with City stakeholders, including contractors and different City business units, fostering effective communication.

Skills And Qualifications

Post-secondary education in Electrical, Fire & Life Safety, Mechanical, HVAC, Plumbing,or related fields.
3+ years related experience.
Excellent oral and written communication skills.
A valid driver's license with access to a vehicle.
Proficient with Microsoft Office and CMMS.
May require climbing ladders and working at heights.
Hybrid office environment with regular site visits.

Hourly Rate/Salary: $ 78, $ 104,806.00

Hours of Work: 35

Work Location: Civic Centre

Department/Division/Section: CMS/Community Services Dept , CMS/Facilities & Property Management , Facilities Maintenance

Non-Union/Union: Non Union

The City of Mississauga may use artificial intelligence (AI) technology in sourcing candidates for some positions, however, it is not being used for screening, assessing, or selecting candidates.

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

Equity, Diversity and Inclusion

The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City's commitment to Equity, Diversity and Inclusion .

Accommodations

The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please complete the following Accommodation Request Form and have it emailed to citing the Job ID and Job Title. This will inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.