Administrative Assistant

Job Description

We are a well-established professional services firm based in downtown Toronto, known for our collaborative culture, high standards, and long-term commitment to developing our people. As our organization continues to grow, we are expanding our internal operations and talent infrastructure to support that growth.

We are currently seeking an Administrative Assistant to join our Legal Talent team. This is a hybrid role based in downtown Toronto and is well-suited for an organized, detail-oriented professional who enjoys supporting people-focused initiatives, managing processes, and working in a structured, fast-paced environment.

Key Responsibilities

• Provide administrative support to the Legal Talent team, including scheduling, coordination, and document preparation
• Manage calendars, meetings, and evaluation schedules related to internal reviews and talent processes
• Prepare, organize, and maintain documentation within internal document management systems
• Support student and lateral recruitment processes, including interview coordination, onboarding documentation, and tracking materials
• Maintain trackers, reports, and internal databases related to talent initiatives and ongoing projects
• Assist with the coordination of campus outreach and recruitment-related initiatives
• Support internal projects and process improvements within the Legal Talent function
• Liaise with internal stakeholders to ensure timely follow-up on administrative and documentation-related matters
• Provide general administrative and operational support to the team as required

Requirements

• 2+ years of experience in an administrative or coordinator role within a professional services environment
• Strong organizational and time management skills with excellent attention to detail
• High proficiency in Microsoft Office, particularly Word, Excel, and Outlook
• Comfort working with trackers, tables, formatting, and document organization
• Ability to manage multiple priorities in a deadline-driven environment
• Strong written and verbal communication skills
• Professional, discreet, and comfortable handling sensitive and confidential information
• Interest in talent, recruitment, HR, or people-related functions is considered an asset

What’s Offered

• Hybrid work arrangement (3 days in office, downtown Toronto)
• Competitive compensation and comprehensive benefits
• Bonus eligibility
• Three weeks of vacation
• Exposure to talent, recruitment, and people-focused initiatives within a professional services environment
• Supportive, collaborative team with long-term growth and development opportunities