Administrative Assistant

Job Description

<p>The <br>Saskatchewan Healthcare Recruitment Agency (SHRA),<br>in collaboration with the Ministry of Health, is committed to a health system that puts patients first by providing Better Health, Better Care, Better Value and Better Teams for Saskatchewan people. Through leadership and partnership, the SHRA is committed to building a robust, sustainable healthcare system that serves the needs of the province. The recruitment and retention of health professionals who want to work and live in the province is an essential part of achieving that goal.</p><p>Position Overview</p><p>The<br>Administrative Assistant<br>plays an essential role in supporting the Chief Executive Officer (CEO) and Leadership Team in fulfilling the SHRA's mandate: to develop and implement strategies and tactics that facilitate the local, national and international recruitment, retention, transition and placement of Saskatchewan healthcare practitioners in collaboration and coordination with provincial and local stakeholders. Reporting directly to the CEO, the Administrative Assistant provides executive and operational support to ensure effective coordination, communication and administration across all levels of the SHRA.</p><p>Key Responsibilities:</p><ul><li>Coordinate Board of Directors meetings including logistics, agenda and Board report preparation, minute taking and follow-up on action items.</li><li>Manage daily calendars and travel arrangements for the CEO and Leadership Team.</li><li>Arrange and book travel as well prepare expense claims for the entire team and ensure compliance with applicable policies and procedures.</li><li>Establish and maintain administrative systems, processes and filing structures to support efficient operations.</li><li>Prepare, edit, proofread and format correspondence and documents to ensure accuracy, consistency and quality.</li><li>Maintain digital and physical information management systems, ensuring confidentiality and accessibility.</li><li>Answer phones and greet public.</li><li>Prepare purchase approvals and coding invoices for payment.</li><li>Compile and verify documentation for credit card reconciliations.</li><li>Assist with financial tracking and administrative documentation as required.</li><li>Receive, prepare and record payments as requested and assist in reconciliation of expenditures.</li><li>Provide logistical and administrative support for recruitment and retention initiatives.</li><li>Track event participation and performance metrics.</li><li>Support program delivery and respond to public and stakeholder inquiries related to employment opportunities, communities, programs and licensure information.</li><li>Other duties as assigned.</li></ul><p>QUALIFICATIONS</p><p>Education:</p><p> Completion of a 2 year post-secondary education in office administration.</p><p>Experience:</p><p> years working in an administrative assistant position.</p><p> A combination of education and experience will be considered.</p><p>Knowledge, Skills and Abilities</p><p> Proficient in the use of Microsoft office products.</p><p> Strong written and verbal skills; strong interpersonal and organizational skills.</p><p> Ability to work independently and is a self-starter able to predict the needs of the individuals being supported.</p><p> Ability to foster a collaborative work environment.</p><p>Competencies</p><p>You will demonstrate the following core competencies:</p><ul><li>Communication<br> – clearly and respectfully conveying information.</li><li>Building Partnerships<br> – establishing and maintaining effective working relationships.</li><li>Results Orientation<br> – taking initiative and achieving quality outcomes.</li><li>Adaptive Capacity<br> – remaining flexible and effective in times of change.</li><li>Continuous Improvement<br> – seeking ways to enhance processes and outcomes.</li><li>Decisive Insight<br> – using sound judgment to make effective decisions.</li><li>Strategic Thinking<br> – aligning activities with organizational goals.</li><li>Leadership<br> – modeling accountability, integrity and collaboration.</li></ul><p>Key Attributes</p><p>The ideal candidate will:</p><ul><li>Exhibit professionalism, discretion and sound judgment in managing sensitive information.</li><li>Demonstrate strong organizational and time management skills with the ability to balance multiple priorities.</li><li>Be collaborative, dependable and committed to supporting the SHRA's mission and values.</li></ul><p>What We Offer</p><ul><li>Meaningful work that supports the province's healthcare system.</li><li>Comprehensive benefits package including pension, health and dental.</li><li>Supportive and respectful work environment.</li><li>Opportunities for growth, learning and professional development.</li></ul><p>Hourly Wage</p><p>Competitive hourly wage of $27 to $35 per hour.</p><p>How To Apply</p><p>Please send your cover letter and resume to </p><p>Deadline</p><p>November 20, 2025</p>