Administrative Assistant Project Coordinator

Job Description

<p> Our client is a Vancouver-based, world-class artist management firm. The company represents high-caliber, internationally acclaimed touring and recording artists, as well as platinum-selling producers and songwriters. <p></p><p><b> THE POSITION </b></p><p> The successful candidate will serve as <b> Administrative Assistant Project Coordinator </b> , working closely alongside artist Project Managers. This is an in-office position. The candidate must be based in, or willing to commute to Vancouver. </p><p></p><p></p><p><b> JOB DESCRIPTION </b></p><p></p><ul><li> Artist calendar upkeep (internal + external)</li><li> Support on Contesting/ prizing / fundraisers </li><li> Artist signing coordination </li><li> Contract management, signing, filing </li><li> Deal memo/offer filing and distribution </li><li> Various filing (projections / settlements / tour routing / press releases)</li><li> Support on work visas (filling in documentation, passport filing, general administrative duties per direction from Project Manager)</li><li> Shipping + mail </li><li> VIP Program support (product sourcing and general coordination)</li><li> Database upkeep as directed </li><li> Marketing letter coordination </li><li> General artist file upkeep </li><li> Monthly folder audits </li><li> Weekly artist calendar audits </li><li> Monthly website audits </li><li> FACTOR, Music BC, Starmaker and Creative BC funding applications and wrap reports (for artists)</li><li> Merch logistics support as needed </li><li> Master Tour data entry </li><li> Artist Press Support - Press sheet creation/distribution/MasterTour entry </li><li> Budget upkeep and support </li><li> Business management payment coordination </li><li> Newsletter, admat, website, lyrics, and merch proofread </li><li> Artist studio / rehearsal space bookings </li><li> Rockdoc sourcing as directed </li><li> New artist recon </li><li> Award nomination / applications </li><li> General artist onboarding / applications </li><li> Organization of internal / external deadlines </li><li> Income tracking data entry </li><li> Various admin coordination </li><li> Additional tasks as directed </li></ul><p></p><p></p><p><b> SKILLS & EXPERIENCE REQUIRED </b></p><ul><li> Resourcefulness, self-sufficiency, and drive to grow your career </li><li> Interest in music industry and artist management </li><li> Experience in music industry, even if limited, is a bonus but not required </li><li> Ability to handle challenging situations, be proactive, troubleshoot and problem-solve </li><li> Exceptionally organized and able to multitask and manage time effectively </li><li> Ability to manage a large volume of tasks </li><li> Knowledge of MS Office and Mac computers is essential </li><li> Ability to work as part of a close-knit team </li><li> Exceptional attention to detail </li><li> Strong written and verbal communication skills </li><li> Availability outside of regular office hours. If you’re looking for a 9-5 job, this may not be for you </li></ul><p></p>