Accounting Clerk

Job Description

Job Summary:

The Accounting Clerk is responsible for providing administrative and accounting support to the finance department. This role involves managing day-to-day financial transactions, including processing invoices, maintaining financial records, and assisting with reconciliations. The Accounting Clerk plays an essential part in ensuring that financial operations run smoothly, accurately, and efficiently.

Key Responsibilities:

Processing Financial Transactions:

• Accurately process accounts payable and accounts receivable transactions, including coding, entering, and matching invoices.
• Prepare and send invoices to clients, and follow up on outstanding payments.
• Record payments, deposits, and other transactions in the accounting system, ensuring timely updates.

Record Keeping & Documentation:

• Maintain organized and accurate financial records, including filing invoices, receipts, and statements.
• Assist with organizing and managing both electronic and paper records in compliance with company policies and regulatory requirements.
• Ensure all supporting documentation for transactions is complete and properly filed.

Bank & Account Reconciliation:

• Reconcile bank accounts and other financial records, ensuring that records match with external statements.
• Identify discrepancies and report them to management, assisting in resolving any accounting inconsistencies.

Accounts Payable:

• Prepare batch bill runs, cheque payments, online payments and telephone payments.
• Ensure vendor payments are processed accurately and on time.

Data Entry & General Ledger Maintenance:

• Input and verify financial data in the accounting system, maintaining up-to-date ledger entries.
• Assist in month-end and year-end closing processes by posting journal entries and preparing general ledger adjustments.
• Ensure the accuracy and timeliness of data entries to support monthly financial reporting.

Customer & Vendor Communication:

• Communicate with vendors to resolve any issues related to invoicing or payment discrepancies.
• Respond to customer inquiries regarding billing and account statements, providing professional and helpful service.
• Liaise with other departments to ensure proper documentation and resolve issues that may impact accounting records.

Support Financial Reporting:

• Assist with preparing financial reports and related reports, as requested by the accounting manager or controller.
• Assist with financial statement analytics and reporting activities as needed.
• Provide support for audits by gathering documentation and explaining transaction details when required.

Process Improvement:

• Identify opportunities to improve accounting processes and increase efficiency.
• Assist in implementing new procedures, controls or software upgrades as directed.

Skills & Qualifications:

• Education: An associate degree or coursework/certificate in accounting or finance is preferred.
• Technical Skills: Proficient in accounting software (e.g., QuickBooks, NetSuite) and Microsoft Office (especially Excel).
• Attention to Detail: High level of accuracy in data entry and record-keeping.
• Organizational Skills: Strong organizational skills for managing multiple tasks and maintaining records.
• Communication Skills: Good written and verbal communication skills, with the ability to interact professionally with vendors, customers, and colleagues.
• Mathematical Ability: Basic math skills, with the ability to calculate figures and amounts such as discounts, interest, and percentages.

Experience:

• Experience Level: 1-3 years of experience in an entry-level accounting or bookkeeping role preferred.
• Education Knowledge: Familiarity with basic accounting principles (IFRS/GAAP), such as debits and credits.

Working Conditions:

• This role is office-based, with a standard 40-hour work week; however, additional hours may be required during peak reporting or budgeting periods.
• Frequent interaction with financial data and routine use of accounting software.

Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Benefits:

• Company events
• Dental care
• Extended health care
• Paid time off
• Profit sharing
• RRSP match
• Vision care

Education:

• Secondary School (preferred)

Experience:

• Accounting: 2 years (preferred)

Work Location: In person