26-002 - Administrative Assistant - 6 month contract - Oshawa, ON - On-site

Job Description

Job Description

Job Description

Position: Administrative Assistant
Location: Oshawa, ON (Onsite)
Structure: Contract 6 months to start
Pay: $38.00 - $45.00 p/h inc. or $30.00 - $40.00 T4

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We have a great new opportunity to support one of our Energy Sector clients in a contract capacity!

Please see below for more information on the position and if interested, apply with an updated resume aligned to the needs of the role.
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Job Overview

Executive & Stakeholder Support
Provide comprehensive administrative support to senior leadership, interacting professionally with external stakeholders (government and corporate) and internal groups including executives, the Board, and line management.

Correspondence & Document Management
Draft, review, format, and manage routine and non-routine correspondence and materials; research and compile supporting information; ensure accuracy, confidentiality, and quality of all finalized documents.

Meeting & Governance Coordination
Plan and coordinate meetings end-to-end, including agendas, logistics, quorum confirmation, materials preparation, attendance tracking, and recording minutes or providing in-meeting administrative support.

Time, Priority & Workflow Management
Assist in setting priorities, managing schedules, tracking deliverables, coordinating access to leadership, and maintaining follow-up and bring-forward systems to ensure deadlines are met.

Mail, Email & Information Flow Control
Receive, screen, prioritize, distribute, and track incoming and outgoing correspondence (including confidential materials), highlighting key issues and assembling background information to support timely decision-making.

Records & Information Management
Establish, maintain, and dispose of physical and electronic records in accordance with retention schedules, security requirements, and corporate policies.

Administrative & Clerical Operations
Process reports, forms, travel arrangements, expense claims, purchase orders, and routine administrative transactions; review submissions for compliance, accuracy, and policy adherence.

Technology, Equipment & Operational Support
Maintain proficiency with office systems and equipment; perform minor troubleshooting, train others as required, coordinate workspace and IT changes, and provide backup administrative support during peak workloads or absences.

Qualifications

• Minimum of 2 years of experience in an administrative support role.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to prioritize and manage multiple tasks and deadlines in a fast-paced environment.
• High level of discretion and confidentiality.
• Strong problem-solving skills and the ability to work independently.
• Excellent interpersonal skills and the ability to work effectively with all levels of the organization.

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CorGTA is an equal opportunity employer, please apply with an updated resume and ensure the required skills you are able to speak to for this position are included.

At times, CorGTA or itsclient partners may utilize AI tools to assist with the hiring processes.

For more roles like this, please go towww.corgta.com/find-a-job/